Houston Methodist Logo

Pharmacist - Administrative Specialist I

Job Ref: 24185

Talent Area: Pharmacy

Houston Methodist Hospital
Houston, TX 77030

Area/Department: Pharmacy-Distr Svcs

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift


Work Week


Company Profile

Since its founding in 1919, Houston Methodist has earned worldwide recognition. Houston Methodist is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research. Houston Methodist is consistently ranked in U.S. News & World Report’s “Best Hospital” list and was recently named the number one hospital in Texas. FORTUNE magazine has placed Houston Methodist on its annual list of “100 Best Companies To Work For” since 2006.  Houston Methodist directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 1,119 licensed beds, 73 operating rooms and over 5,000 employees, Houston Methodist offers complete care for patients from around the world.

Job Summary

The Administrative Specialist I performs various activities in each of the assigned service areas.  He/she must direct the activities of other personnel assigned to the work area.  The Administrative Specialist I services as a role model for staff pharmacists, pharmacy students, and residents in the integration of clinical and distributive services in the Department.  The Administrative Specialist I actively coordinates quality improvement process related to medication management.  He/she use s principles (e.g. Six Sigma) to evaluate and improve all processes in support of the department’s mission.    


  • Neonate (Birth to 28 days)
  • Infants/Toddlers (29 days to 18 months)
  • Toddler (18 months to 3 years)
  • Preschooler (3-6 years)
  • School Age (6-12 years)
  • Adolescence (12-18 years)
  • Young Adult (19-40 Years)
  • Middle Adult (40-65 Years)
  • Mature Adult (65 years and older)

System and department specific ICARE values

INTEGRITY: We are honest and ethical in all we say and do.
COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
ACCOUNTABILITY: We hold ourselves accountable for all our actions.
RESPECT: We treat every individual as a person of worth, dignity, and value.
EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

PEOPLE (10%)
1. Serves as the IDS specialist on-call providing support for all personnel who require IDS pharmacy expertise and consultation. 
2. Maintains a functional understanding of the working processes in the various areas of the department to assure that IDS needs in the various areas will fit well with current processes. (EF)
3. Develops educational materials and provides educational programs for the pharmacy staff and other hospital personnel related to IDS.
4. Serves as a resource to train staff and monitor compliance associated with IDS.
5. Manages daily workload fluctuations and coordinates project management in assigned areas. 
6. Participates in making recommendations for improving working relationships in the work area.
7. Participates in performance evaluations for pharmacy personnel including management.
8. Communicates effectively with patients, physicians, visitors, and other employees in a courteous, friendly, and helpful manner.
9. Exhibits the behaviors delineated by Service Pride key principles (maintains or enhances self-esteem, listens and responds with empathy, asks for ideas and offers suggestions.)

1. In collaboration with the Clinical Pharmacy Manager, the Administrative Specialist 1 (DI/FM/IDS) coordinates the HMH system formulary management program with the outcome of producing demonstrated pharmacoeconimic benefits to HMH and its patients. 
2. Collaborates to maintain files on the pharmacy information system and other automated technology systems including coordinating drug additions/changes for all HMHS facilities between the hospital¿s charge description master, the pharmacy drugs master file, the clinical information system, and automated dispensing systems in use in the HMH system.
3. Participates in developing the department's annual budget as it relates to the IDS and HMH Drug Information Center.  

1. Participates in hospital and departmental quality management activities assisting in the oversight of quality assurance processes related to IDS and drug information and were applicable applies proven quality assurance methodology (i.e., Six Sigma, Lean, etc.). 
2. Develops and maintains policies and procedures related to IDS, Drug information, formulary management and as assigned by the department management. 
3. Develops productivity reports for activities in assigned areas of focus.
4. Participates in special projects and areas for improvement.
5. Develops, implements, maintains, and monitors all processes associated with quality assurance activities for investigational drugs pharmacy services (e.g., USP 797 and state/federal regulations)
6. Coordinates medication related form reviews and communicates with with non-pharmacy HMH approving committees.

1. Actively participates in hospital committees and work groups as assigned including participating as a member of Houston Methodist Hospital Research Institute's Institutional Review Board (IRB) and/or Baylor College of Medicine¿s IRB.  Serves as the liaison between Pharmacy and other departments Investigational Drugs related issues. 
2. Serves as the Secretary for the HM medication Use and Formalry Evaluation (MUFE) committee. 
3. Coordinates departments communication strategy for Formulary Management activities. 
4. Contributes regularly to intra-departmental, interdepartmental, and professional publications.  Gives presentations at local, state and national meetings. Presents in-services for pharmacy, medical, nursing, and nutrition staff members in area of specialty practice.  Active in professional organizations.

1. Serves as a rotation preceptor for doctor of pharmacy students from affiliated colleges of pharmacy and coordinates pharmacy learner experiences in Drug Information/Formulary management
2. Serves as the coordinator for HMH Longitudinal Advanced Pharmacy Practice Experiential (LAPPE)  and Summer DOP Observation program. 
3. Serves as a qualified, clinical rotation preceptor for HMH¿s ASHP-accredited residency programs. 
4. Presents in-services for pharmacy, medical, nursing, and nutrition staff members in area(s) of responsibility. Contributes regularly to intra-departmental, interdepartmental publications. Supports the Department's ACPE delivery mission by providing ACPE programs and when needed, mentoring residents¿ preparation of ACPE programs. 
5. Assists pharmacy administration in planning, developing, implementing, and monitoring new pharmacy programs and services for the assigned work area and department that address medication related errors and safety initiatives, including the monitoring of established services.
6. Initiates changes and improvements to workflow with pharmacy administration.
7. Coordinates and participates in research projects which are in concert with the goals and objectives of the department.  Promotes and assists research and publications efforts of pharmacy staff members and learners.


  • Doctor of Pharmacy degree or BS of Pharmacy is accepted if graduated prior to 1999 and have successfully completed ASHP-accredited post-graduate year 1 (PGY1) and PGY2 residency training programs with experiences having application to essential functions in the DI/FM/IDS role or have demonstrated equivalent professional experience.


  • 2 years of experience can include residency or PGY1 + 4 years of experience or 8 years of experience with comprehensive pharmacy services (operational, clinical, informatics and administrative services)
  • Candidates having not completed a PGY2 residency program must demonstrate experience commiserate to that achieved in an ASHP Accredited PGY2 residency training program. Three full years of HMH Clinical Pharmacist Level practice experience, substantial contributions to HMH CQI programs and/or basic pharmacy research and sustained involvement in Doctor of Pharmacy teaching programs and staff development programs.


  • Must be licensed or eligible for licensure to practice pharmacy in the State of Texas within 90 days
  • Must maintain continuing education credits to maintain professional licensure.
  • Must obtain and maintain CPR certification within 90 days
  • Must obtain and maintain Texas pharmacist preceptor certification.
  • Must satisfy horizontal and/or vertical hood certification requirements and have training for aseptic technique and sterile product preparation as required by law.
  • Must obtain and maintain credentialing with the HMH Research Institute (HMHRI) within a year


  • Should be familiar with basic principles of rational drug therapy.
  • Should be familiar with operationalizing research protocols in relation to pharmacy department workflow.
  • Must be familiar with medication monograph development and the formulary evaluation process.
  • Must demonstrate excellence in the selection, evaluation, utilization, and distribution of drugs and drug information.
  • Must possess excellent skills in supervising and training peers, residents, students, and supportive personnel.
  • Must possess excellent verbal and written communication skills in English.
  • Must be capable of assuming responsibility for coordinating and supervising the activities of a major pharmacy service area.
  • Must be proficient in the use of personal computers and related software.
  • Must demonstrate a sustaining record of contribution to the pharmaceutical / medical literature.
  • Must meet four of seven domains in HMH¿s Department of pharmacy interpretation of ASHP's Qualified Preceptor requirements.

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.