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Job Ref: 24485

Talent Area: Unit Secretary

Houston Methodist Specialty Physician Group
Houston, TX 77030

Area/Department: Pathology - Medical Cnt

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift: DAY

Work Week: M - F

Company Profile

Houston Methodist Specialty Physician Group - As one of the nation’s leading hospitals and academic medical centers Houston Methodist has brought together some of the nation’s leading experts in multiple specialties to serve our patients.  As part of Houston Methodist Specialty Physician Group (HMSPG), these specialists not only provide excellent clinical care, but are on the forefront of research, developing leading-edge technologies and treatments, and teaching the medical pioneers of tomorrow.  This combination of clinical service, research and academics ensures patients have access to the latest in treatments and technologies while providing the best in comprehensive patient care.  Established as a non-profit corporation and certified by the Texas State Board of Medical Examiners, HMSPG enables physicians to maintain autonomy with respect to their clinical practice while growing their practice within an academic environment.

Job Summary

SUMMARY:  Provides a wide variety of highly skilled administrative and staff support services to a departmental unit. Functions with relative independence. Reports to a Vice President, Senior Vice President, or Medical Director. 

DUTIES AND RESPONSIBILITIES: 1. Provides word processing and other office technology support to department personnel. Composes, proofs, types, and distributes routine letters, memorandums, reports, spreadsheets, presentations and related materials to assure timely routine or answering of correspondence.  2. Organizes, composes, proofs and types grants, abstracts and protocols.  3. Makes arrangements for travel, seminars, and classes for department personnel.  4. Organizes and maintains department files.  5. Maintains calendar of appointments for designed Executive.  6. Answers telephone for designated Executive.  7. Assembles, prepares and distributes materials for meetings to provide all attending with appropriate information.  8. Organizes and expedites the flow of work through the executive offices in a timely manner to assist in alleviating the executive workload.  9. Takes minutes of meetings as requested.  10. Demonstrates the components of the ICARE values statement.  11. Follows all safety rules while on the job. Reports accidents promptly and corrects minor safety hazards. Completes all hospital required and job-related in-services and applies the information as needed.  12. Performs other duties as assigned.   

EDUCATION REQUIREMENTS:  High School Diploma or GED Equivalent. 

EXPERIENCE REQUIREMENTS:  Minimum of 5 years of secretarial experience, 3 years working for an executive. 


CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED: N/A  WORKING : The working environment presents contact with radiation, contaminated or potentially contaminated blood and body fluids, chemotherapy agents, cleaning agents, immobilization devices, chemicals, and cerrobend. Clinic hours may vary depending on patient load and overtime may be incurred. Travel is not required.

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.