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Office Manager-Ob/Gyn Willowbrook

Job Ref: 25846

Talent Area: Administrative Management

Houston Methodist Specialty Physician Group
Houston, TX 77070

Area/Department: Ob/Gyn Clinic Op Hld

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift: DAY

Work Week: M - F

Company Profile

Houston Methodist Specialty Physician Group - As one of the nation’s leading hospitals and academic medical centers Houston Methodist has brought together some of the nation’s leading experts in multiple specialties to serve our patients.  As part of Houston Methodist Specialty Physician Group (HMSPG), these specialists not only provide excellent clinical care, but are on the forefront of research, developing leading-edge technologies and treatments, and teaching the medical pioneers of tomorrow.  This combination of clinical service, research and academics ensures patients have access to the latest in treatments and technologies while providing the best in comprehensive patient care.  Established as a non-profit corporation and certified by the Texas State Board of Medical Examiners, HMSPG enables physicians to maintain autonomy with respect to their clinical practice while growing their practice within an academic environment.

Job Summary

SUMMARY:  This position is responsible for managing daily operations of the physician's practice to include all HR functions for employees assigned direct to the physician. This position has dual reporting responsibility to both the physician and Department Administrator in order to meet the goals for the physician`s practice and the Department. 

DUTIES AND RESPONSIBILITIES: 1. Manage daily operation of the practice to include the following for both physician, and any associated physician extenders (i.e. physician assistants, fellows, or nurse practitioners, etc..)  a. Clinic appointment schedule to include screening of new patients. b. Surgical schedule. c. Physician schedule. d. Patient and referral source satisfaction. e. Billing and Collections to include all business operations related to patient services f. Fiscal administration of the physician`s practice to include purchasing, inventory management and monthly account management. g. Physician and physician extender credentialing. 2. Responsible for clinic/surgical management of practice while seeing patients. 3. Coordinates, supervises, and operates all satellite clinic activity. 4. Manages all business operations and clinic activity for outside agencies affiliated with the hospital. 5. Manages all managed care correspondence to monitor plan payment adherence, and new credentialing. 6. Coordinates all outside appearances made by the physician on behalf of the hospital. 7. Assist in the preparation and organization of all academic lectures/presentations to various institutions. 8. Responsible for obtaining and organizing research data for preparation of manuscripts for publication and academic journals.  9. Manage all dictated reports. 10. Manage all patient complaints. 11. Responsible for the hiring, training, development and evaluation of the work force assigned to the physician`s practice. Directs, assigns, coordinates and reviews the staff within the practice.  12. Responsible for promoting a customer service orientation throughout the Practice. 13. Participates with the physician and administrator in developing and implementing departmental policies and procedures.  14. Participates in strategic planning for the Department regarding operational issues.  15. Follows all safety rules while on the job. Reports accidents promptly and corrects minor safety hazards.  16. Demonstrates the components of the I CARE VALUES STATEMENT (Integrity, Compassion, Accountability, Respect, Excellence). 17. Perform other duties as assigned.

EDUCATION REQUIREMENTS:  Prefer Associates Degree but will accept a minimum 5 years managing a physician`s practice. High school diploma or GED equivalent required.

EXPERIENCE REQUIREMENTS:  Must have a minimum of 5 years experience managing daily operations of a physicians practice. Prefer experience in academic setting. 


CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED: N/A  WORKING : Normal office setting. Must be able to travel extensively when required.

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.