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Project Specialist

Job Ref: 26340

Talent Area: Professional

Houston Methodist Research Institute
Houston, TX 77030

Area/Department: OSRI Research

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift: DAY

Work Week: M - F

Company Profile

Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments.  The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease.  A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials.

Job Summary


This position lies within the Office of Strategic Research Initiatives (OSRI) of the HMRI Executive Administration. Main tasks that are associated with this position include:

  • coordinating events related to donor/sponsor-funded activities (conferences, symposia, workshops, meetings, etc.), and in collaboration with the Houston Methodist Hospital Foundation, as applicable

  • spearheading the development and assembly of distribution materials for donor meetings and philanthropy-related initiatives

  • organizing and coordinating review committee meetings and activities

  • assembling and distributing materials for review committee meetings

  • developing, writing, and distributing requests for applications/proposals (RFAs/RFPs) for internal funding mechanisms and/or limited-submission mechanisms

  • searching, organizing, and distributing information regarding relevant funding opportunities to Houston Methodist investigators

  • organizing progress reports related to donor-funded projects

  • working with the OSRI manager and graphics specialist to develop OSRI web presence (writing, editing, and creating content that clearly defines OSRI functions and provides useful information on grants, gifts, events, etc.)

  • developing and maintaining a database of institutionally funded projects and selected applicants for limited-submission mechanisms  



¿ Not applicable                   

¿ Neonate (Birth to 28 days)

¿ Infants/Toddlers (29 days to 18 months)

¿ Toddler (18 months to 3 years)

¿ Preschooler (3-6 years)

¿ School Age (6-12 years)

¿ Adolescence (12-18 years)

¿ Young Adult (19-40 Years)

¿ Middle Adult (40-65 Years)

¿ Mature Adult (65 years and older)




System and department specific ICARE values


INTEGRITY: We are honest and ethical in all we say and do.

COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.

ACCOUNTABILITY: We hold ourselves accountable for all our actions.

RESPECT: We treat every individual as a person of worth, dignity, and value.

EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.



Duties and Responsibilities are cross-referenced to the hospital’s Pillars of Excellence and will be transferred to the Performance Evaluation. 


  1. Work with team members, investigators, committee reviewers, and personnel in other HMRI offices on various events, projects, and reports

  2. Work with the Houston Methodist Hospital Foundation on donor-related activities, when applicable



  1. Remain cognizant of cost-saving activities for the office/department

  2. Manage time and work effort in the most efficient manner



  1. Maintain high-quality work (communications, reports, events, etc.)

  2. Adhere to quality and safety guidelines, both internal and external



  1. Consistently meet event/project deadlines while maintaining quality and attention to detail

  2. Coordinate work flow and logistics with competing deadlines and priorities




  1. Apply goal-oriented approaches to the work place

  2. Think and work creatively and productively when navigating challenging work


This position description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. The Houston Methodist Hospital reserves the right to revise or change job duties and responsibilities as the need arises.



A Bachelor degree in a relevant field is required. A graduate degree (M.S.) in a biological science field is preferred.



A minimum of one to three years of experience in project and events coordination is/are required. Preference is given to a candidate with experience working in the biomedical research arena.



Excellent written and oral communication skills

Excellent organizational skills, attention to details, and the ability to work productively on multiple projects with competing deadlines

Excellent computer skills with programs such as the Microsoft Office suite

Ability to work effectively and collegially on a close-knit and dynamic team

Exceptional interpersonal skills 

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.