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Patient Affairs Coordinator I Neurosurgery

Job Ref: 26940

Talent Area: Administrative/Clerical

Houston Methodist Specialty Physician Group
Houston, TX 77030

Area/Department: Neurosurg - Parrish

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift: DAY

Work Week: M - F

Company Profile

Since its founding in 1919, Houston Methodist Hospital has earned worldwide recognition. Houston Methodist Hospital is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research.  Houston Methodist is consistently ranked in U.S. News & World Report’s “Best Hospital” list and was recently named the number one hospital in Texas. FORTUNE magazine has placed Houston Methodist on its annual list of “100 Best Companies To Work For” since 2006.  Houston Methodist Hospital directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 1,119 licensed beds, 67 operating rooms and over 6,000 employees, Houston Methodist offers complete care for patients from around the world.

Job Summary


The Patient Affairs Coordinator I performs physician office appointment scheduling, registration, and check in and check out functions to facilitate the patient visit and timely, accurate claims submission.  May perform charge entry functions for physician office as needed.  The Coordiantor communications to patients, physicians and management of issues that may result in service delays or denials.

                Answer all calls from patients and physicians regarding patient care

                Schedule in-patient and out-patient surgeries

                Coordinate and assist physician in clinic

                Coordinate all diagnostic tests for patients

                Verify and pre-certify insurance benefits for in-patient and out-patient procedures

                Coordinate with physicians and hospitals all in-patient procedures

                Complete medical disability forms

                Clear workers compensation patients for initial visit

                Coordinate post-operative patient rehabilitation

                Collect and maintain patient operative notes for billing purposes

                Provide billing staff with patient names prior to clinic visits for payment arrangements

                Prepare and maintain all patient files

                File all correspondence, scans, and x-rays

               Attend in-services related to compliance regulations and other third party payers


Select the applicable age group(s) of primary customers/patients served by this position.

Not applicable
 Neonate (Birth to 28 days)
 Infants/Toddlers (29 days to 18 months)
 Toddler (18 months to 3 years)
 Preschooler (3-6 years)
 School Age (6-12 years)
 Adolescence (12-18 years)
 Young Adult (19-40 Years)
 Middle Adult (40-65 Years)
 Mature Adult (65 years and older)


I. Provide personalized care and service by consistently demonstrating our I CARE values:

INTEGRITY: We are honest and ethical in all we say and do.
COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
ACCOUNTABILITY: We hold ourselves accountable for all our actions.
RESPECT: We treat every individual as a person of worth, dignity, and value.
EXCELLENCE: We strive to be the best at what we do and a model for others to emulate. 

II. Focuses on patient/customer safety
III. Delivers personalized service using HM Service Standards
IV. Provides for exceptional patient/customer experiences by following our Standards of Practice of always using Positive Language (AIDET, Managing Up, Key Words)
V. Intentionally rounds with patients/customers to ensure their needs are being met
VI. Involves patients (customers) in shift/handoff reports by enabling their participation in their plan of care as applicable to the given job

Duties and Responsibilities are cross-referenced to Houston Methodist¿s Pillars of Excellence and will be transferred to the Performance Evaluation. Please include estimated % weighting for each Pillar.

PEOPLE (35%)
1. Contributes to a customer service orientation throughout the Practice.  Consistently assists patients in a friendly, courteous manner.
2. Takes accurate messages and ensures timely delivery to recipient. Seeks advice and direction as needed to facilitate patient care delivery. 
3. Obtains and inputs accurate scheduling and registration data to initiate financial clearance activities.

1. . Maintains ICARE values and confidentiality in all communications.   
2. Responds promptly to requests by staff, patients, and physicians. Performs daily job duties timely and accurately and within policy and procedure.
3. Contributes to patient, employee and physician satisfaction as well as effective revenue cycle process.
4. Ensures on-stage areas are organized, uncluttered, and in compliance with system policy

1. Complies with business practice standards and policies of department and organization.
2. Responsible for managing the flow of patients. Provides appropriate notification of issues that may result in service delays or denials.
4. Keeps open channels of communication with physician, patient, and service areas regarding action taken and resolution.

FINANCE  (15%)
1. Accurately records information during charge entry, registration, scheduling, or obtaining authorizations or referrals to ensure financial objectives are met.  
2. Educates patients and others regarding billing processes and potential financial responsibilities.
3. Conducts front end revenue cycle duties per protocol. 

1. Accountable for ongoing professional growth and development.
2. Demonstrates adaptability and flexibility during changing demands.

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned.  Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

High school diploma or GED equivalent required.

1 year experience in a strong customer service environment, healthcare related preferred. 


Please add additional knowledge, skills and abilities required to perform the essential functions.

 Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security.
 Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles.
 Strong customer service, phone and scheduling skills.
 Knowledge of insurance requirements for physician visits and procedures preferred.

Activity Checklist attached (see below)

Normal office environment

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.