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Program Manager

Job Ref: 28003

Talent Area: Professional

Houston Methodist Research Institute
Houston, TX 77030

Area/Department: Breast Oncology

Employment Type: Regular

Job Type: Full-Time

Organization: Houston Methodist

Work Shift: DAY

Work Week: M - F

Company Profile

Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments.  The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease.  A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials.

Job Summary

This position exists to coordinate processes and a system for matching the research and clinical interest of faculty within Houston Methodist Research Institute and with affiliated institutions.  The Program Manager will develop and maintain working relationships with both clinical and research faculty and staff within HMRI as well as with individuals at system entity hospitals.  This position will identify faculty interested in collaborating based on similar or complementary research and clinical interests, recent publications and professional activity, funding opportunities and other pertinent information.  The Program  Manager will maintain an organized and structured process by which clinical and academic activity is documented and maintained so that participants can depend on accurate and accessible data in a detailed searchable and usable database.  A major part of this role is the planning, coordinating and monitoring of multiple grant activities within the department.

Select the applicable age group(s) of primary customers/patients served by this position.
¿ Not applicable
¿ Neonate (Birth to 28 days)
¿ Infants/Toddlers (29 days to 18 months)
¿ Toddler (18 months to 3 years)
¿ Preschooler (3-6 years)
¿ School Age (6-12 years)
¿ Adolescence (12-18 years)
¿ Young Adult (19-40 Years)
¿ Middle Adult (40-65 Years)
¿ Mature Adult (65 years and older)

System and department specific ICARE values

INTEGRITY: We are honest and ethical in all we say and do.
COMPASSION: We embrace the whole person including emotional, ethical, physical, and spiritual needs.
ACCOUNTABILITY: We hold ourselves accountable for all our actions.
RESPECT: We treat every individual as a person of worth, dignity, and value.
EXCELLENCE: We strive to be the best at what we do and a model for others to emulate.

Duties and Responsibilities are cross-referenced to the hospital¿s Pillars of Excellence and will be transferred to the Performance Evaluation. Please include % breakout of tasks/essential functions.

1. Act as a liaison between administrative staff and scientific investigators for administrative coordination of grant submissions and post-grant implementation.
2. In conjunction with departmental leadership, develop and maintain positive working relationships to ensure that collaborators are informed of modifications, updates, and/or improvements to the system in a timely manner.

1. Administrative oversight of pilot award mechanisms and post-grant procedures, including processing sub-award set-up, close monitoring of spending and progress reports.
2. Ensure that funds are spent in accordance with federal guidelines and policies and coordinate any grant transfers.

1. Determine accuracy and quality of information in system such as academic activity, research interests, key words and potential matches, while working with the faculty and researchers to identify possible collaborators.
2. Maintains organized records of successful collaborative projects and participants for all disciplines related to the department/project to be readily available to leadership as well as reporting purposes.

1. Address specific requests or inquiries to identify and provide information about collaborative opportunities for faculty and researchers.
2. Coordinate face-to-face discussions between faculty and researchers to encourage effective and efficient transfer of ideas and suggested collaborative opportunities.

1. Prepare and submit research proposals to federal agencies for funding support of future initiatives, including overall compilation and budget preparations.
2. Support ongoing outreach, pilot programs and project management activities of the department¿s major center grants.

This position description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. The Houston Methodist Hospital reserves the right to revise or change job duties and responsibilities as the need arises.

Bachelor's degree required; Master's or terminal degree preferred.

Minimum of three years in grant administration required.

¿ Strong analytical and problem solving skills
¿ Ability to formulate collaborations between research and clinical faculty
¿ Strong communication and interpersonal skills
¿ Ability to work under pressure and balance many competing priorities
¿ Proficient in use of spreadsheets, databases, word-processing and presentation software100

Activity Checklist attached (see below)

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.