Job Type: Full-Time
Posted Date: Sept. 29, 2021
At Houston Methodist, the Academic Coordinator, Foundation is responsible for providing a wide variety of highly skilled technical and services in support of Houston Methodist (HM) clinical, research and academic departments. This position will function with relative independence and independent judgment. The Academic Coordinator will support the HM Endowed Positions and Awards Committee (EPAC) to enhance recruitment, retention and recognition of physicians, scientists, clinicians and hospital leaders based on their clinical and academic accomplishments. Will also assist with administration of philanthropically funded awards, continuing education lectures (e.g. Grand Rounds), scholarships and fellowships in collaboration with the Houston Methodist Academic Institute (HMAI), Donor Marketing, Corporate Accounts Payable and other departments to ensure achievement of funding terms. This position will also facilitate effective philanthropic fund management through the coordination of discussions and trainings for individuals, small groups and large groups. The Academic Coordinator position may schedule appointments, meetings and travel itineraries and coordinate related arrangements. May also be responsible for maintaining financial records and facilitating communication between departments. Related duties for this position also will include data integrity projects, document management of philanthropic funding resources, data entry in IT systems such as MARS and Raiser’s Edge and standard operating procedure development.
PRIMARY JOB RESPONSIBILITIES
Job responsibilities labeled EF capture those duties that are essential functions of the job.
PEOPLE - 25%
SERVICE - 30%
QUALITY/SAFETY - 15%
FINANCE - 20%
GROWTH/INNOVATION - 10%
This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
o High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
o Three years experience in an academic setting
CERTIFICATIONS, LICENSES AND REGISTRATIONS REQUIRED
KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
o Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
o Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
o Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
o Competent knowledge of all Microsoft Applications, including; word processing, spreadsheet, and graphics software
o Ability to function independently and work well as cross-functional and interprofessional teams
o Well-developed organizational skills
o Attention to detail with a high priority for timely and accurate information
o Knowledgeable about the format for grant submission required by each funding source, i.e. NIH, private foundations
o Competent knowledge on proper Manuscript formatting, e.g. footnotes, referencing, page numbering, margins, line spacing, headings and proper insertion of technical charts and graphs
Work Attire Yes/No
Business professional Yes
Other (dept approved) No
*Note that employees may be required to be on-call during emergencies (i.e. Disaster, Severe Weather Event, etc.) regardless of selection above.
May require travel within Yes
Houston Metropolitan area
May require travel outside Yes
of Houston Metropolitan area
**Travel specifications may vary by department.
Houston Methodist is comprised of a nationally recognized academic medical center and seven community hospitals with a history of health care innovation. We have consistently been recognized by several national organizations as one of the nation's best places to work.
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