Job Type: Full-Time
Work Shift: DAY
Work Week: M - F
SUMMARY This positon provides administrative support to the Education Manager and Program Director of the residency (and fellowship programs, if applicable). Interacts with faculty, residents, fellow(s), medical students, and institutional and regulatory administrative offices as directed by the Education Manager/Program Director.
DUTIES AND RESPONSIBILITIES 1. Performs advanced clerical and administrative duties under little supervision. These administrative duties encompass 20% of the daily functions. 2. Responsible for coordination of Grand Rounds for Department. Contact speakers and presenters (identified by physician) to solicit participation in monthly continuing education sessions throughout the year. Coordinate travel arrangements, processes reimbursements and honorariums. Identify funding sources and obtain funding for sessions. Full responsibility for Grand Rounds coordination (Establishing dates, finding conference rooms, handouts, catering, communications to speakers and participants, posters, developing itinerary with Physician and speakers). May have budget responsibility for reconciling the budget and developing reports related to the Grand Rounds. 3. Assist with the coordination of activities for International patients at TMH under little supervision. These activities will include assistance with hotels, ground transportation, and medical appointments within and outside immediate physician practice. This duty combined with the second duty encompasses 30% of daily functions. 4. Prepares and researches grant applications, manuscripts, and proposals while using appropriate software. Gather research data from individuals participating in the grant proposals and conduct literature searches relating to the grant submission. Manage timelines for submitting the grant proposals and ensure proposals are submitted on time. Knowledgeable about the format for grant submission required by each funding source (i.e. NIH, private foundations). Must have in-depth knowledge on proper Manuscript formatting (footnotes, referencing, page numbering, margins, line spacing, headings and proper insertion of technical charts and graphs). 5. Must be able to design Power Point presentations with advanced data manipulation. Must be able to develop charts to represent advanced technical data. Must also be able to prepare presentation materials and posters per TMHS standards 6. Maintains a file or database system for routine reports and relevant data sources. 7. Plans and books speakers for professional meetings, assisting with travel arrangements. 8. Demonstrates the componets of the ICARE values statement. 9. Follows all safety rules while on the job. Reports accidents promptly and corrects minor safety hazards. Completes all hospital required and job-related in-services and applies the information s needed. 10. Performs other duties as assigned.
EDUCATION REQUIREMENTS High School Diploma or GED is required. Associates degree is preferred.
EXPERIENCE REQUIREMENTS Minimum of 3 years experience in an Academic setting.
CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED N/A
SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED 1. Minimum typing skill of 60 wpm, Advanced knowledge of all Microsoft Applications, including; word processing, spreadsheet, and graphics software. 2. Must be familiar with research software systems, such as MORTIE and Reference Manager Software. 3. Must be able to function independently and work well as a team.
Houston Methodist is an Equal Opportunity Employer.
Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.
VEVRAA Federal Contractor – priority referral Protected Veterans requested.
Since its founding in 1919, Houston Methodist Hospital has earned worldwide recognition. Houston Methodist Hospital is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research. Houston Methodist is consistently ranked in U.S. News & World Report’s “Best Hospital” list and was recently named the number one hospital in Texas. FORTUNE magazine has placed Houston Methodist on its annual list of “100 Best Companies To Work For” since 2006. Houston Methodist Hospital directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 1,119 licensed beds, 67 operating rooms and over 6,000 employees, Houston Methodist offers complete care for patients from around the world.
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