Administrative Support Coordinator - Part Time - Days

Location: Houston Methodist The Woodlands Hospital
17201 I-45
The Woodlands, TX 77385
Job Ref:
Talent Area:
Support Services
Job Shift:
1st - Day
Job Type:
Posted Date:
May 25, 2023

At Houston Methodist, the Administrative Support Coordinator is responsible for providing support to the department leadership and coordinates office procedures and functions. The incumbent will be responsible for coordinating special and fundraising events as well as providing assistance to the Houston Methodist Hospital Auxiliary and Services Corps volunteers as applicable.


Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 25%

  1. Works closely with department leadership to coordinate office procedures and functions.(EF)
  2. Provides administrative support to the leadership team and departmental staff. (EF)
  3. Maintains volunteer information in volunteer database. (EF)

  1. Greets and welcomes guests offering support to volunteers and other stake holders who need assistance.
  2. Provides administrative support for Services Corps, Auxiliary and Can Care.(EF)
  3. Performs some volunteer applicant screening.(EF)
  4. Downloads, prints and prepares patient E-greetings for delivery to patients. (EF)

  1. Serves as Safety Officer for the department and ensures compliance with DNV standards of the volunteer program.(EF)
  2. Follow safety rules while on the job. Reports accidents promptly and corrects minor safety hazards encountered in the work environment (EF)

  1. Handles budget, ordering of supplies, uniforms and needed materials; reconciles financials and pays invoices.
  2. Updates database with new information, continuously monitors volunteer time, parking and meal tickets. (EF)

  1. Handles routine correspondence and clerical duties for the Department.(EF)
  2. Prepares and coordinates annual event calendar. Serves as the point of contact for the department's calendar of events. (EF)
  3. Plans and coordinates events for department. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.



  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
  • Bachelor's Degree, preferred

  • One year administrative support experience required; healthcare experience preferred


  • N/A


  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
  • Understanding of the diversity and fluid nature of volunteer work. Ability to perform duties using a personal computer and knowledge of MS Office software. Must be able to stay organized and handle a busy schedule with frequent interruptions.
  • Ability to communicate with all levels of staff and management, as well as volunteers.


Work AttireYes/No
Uniform Yes
Business professionalYes
Other (dept approved) No

On-Call* No (for Non-Exempt or Exempt jobs)

*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.

May require travel within No
Houston Metropolitan area 

May require travel outside No
of Houston Metropolitan area 

**Travel specifications may vary by department.

Please note any other special considerations to this job: __________________________

Company Profile:

Houston Methodist The Woodlands Hospital is committed to leading medicine in Montgomery County and the north Houston region by delivering the Houston Methodist standard of exceptional safety, quality, service and innovation. The growing campus offers 293 beds and access to the most innovative care. In January 2022, the hospital opened Healing Tower – a $250-million expansion project that added 106 beds, focused on medical/surgical and women’s services and nine operating rooms. It also included the expansion of the endoscopy center, emergency department and diagnostic imaging department.

Houston Methodist The Woodlands is recognized as a comprehensive stroke center, an orthopedic center of excellence by DNV, designated as a Level III neonatal intensive care unit, and has achieved Magnet Designation for nursing excellence from the ANCC. Houston Methodist The Woodlands is also ranked No. 1 nationally out of 148 members in the Complex Care Medical Centers cohort to be recognized for demonstrating excellence in delivering high-quality care based on the 2022 Vizient Quality and Accountability Ranking.

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