Admitting Representative I
Job Ref # 42542
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Location:
Houston Methodist Baytown Hospital
4401 Garth Rd
Baytown, TX 77521

Category: Admitting/Scheduling

Job Type: PRN

Posted Date: Oct. 18, 2018

Work Shift: EVENING

Work Week: M - F, some weekends and holidays required


Job Summary

The Admitting Rep I is responsible for obtaining and inputting accurate demographic and insurance information, on the Hospital Information System (HIS) on patients, presenting at the various entry points of the Health Center.  It is also the responsibility of the Patient Access Admitting Representative to adhere to all departments, hospital, governmental and/or any other healthcare licensing agency requirements related to EMTALA and HIPAA.  The Patient Access Admitting Representative will employ effective communication skills, promoting excellent customer service in every interaction.  Competency requirements for computer entry, as well as, insurance procedures will be maintained.  The Patient Access Admitting representative performs cashiering functions, ensuring that all hospital accounts are secure, through the collection of the required co-pay, deductibles and co-insurance. Perform the medical necessity check, to ensure compliance with Medicare guidelines.

 

PATIENT AGE GROUP SERVED

Neonate to Geriatric

 

DUTIES AND RESPONSIBILITIES

PEOPLE 20%

  1. Contributes to the departmental and hospital patient satisfaction.
  2. Communicates openly in a non-judgmental manner and in a professional demeanor, during all interactions with customers and co-workers. 
  3. Proactively seeks solutions to address patient issues and concerns. Offers assistance without being prompted and takes the initiative to perform other tasks when the area slows down.

 

SERVICE 20%

  1. Consistently takes the necessary steps to ensure that protected health information remains private and confidential, according to established HIPAA guidelines.
  2. Explains the consent forms, obtains signatures on the forms, and responds to any questions in a non-judgmental manner.
  3. Practices N-O-D: tells the patients his/her name, explains his/her occupation and what he/she will be assisting the patient with.

 

QUALITY/SAFETY 20%

  1. Obtains and records accurate demographic and insurance information on patients, by interviewing patients, family members and physicians.  Ensures that the correct insurance plan codes are utilized for the billing process.  Refrains from issuing new medical record numbers to patients with existing accounts and keeps errors to =<1% of total registrations.
  2. Attends at least 80% of all department meetings and in-services.  Offers suggestions to improve the level of service, customer service, etc. that will improve patient satisfaction scores. Alerts management, in a timely manner, to any unusual and/or difficult situations impacting the level of service.
  3. Follows all safety rules while on the job.  Reports accidents promptly and corrects minor safety hazards.  Completes all hospital required and job related in-services and applies the information needed.  Complies with applicable laws, regulation, guidelines and standards regarding safety and infection control issues.

FINANCIAL 20%

  1. Ensures that ordered services meet established medical necessity criteria by performing the PCA (Pathways Compliance Advisor) or any other medical necessity check review, if and when warranted.
  2. Collects payments based on pre-determined information provided by the insurance verification team.  Absent this information, proactively performs insurance eligibility and verification to ensure reimbursement for services.  If applicable, extends payment plans, after the minimum required payment has been received.
  3. Accurately posts and receipts patient payments.  Balances cash drawer on a daily basis; follows the department policy related to cash drawers and cash receipting.

 

GROWTH/INNOVATION 20%

  1. Participates in departmental and hospital performance improvement plans.
  2. Completes all hospital required and job related in-services and applies the information as needed.
  3. Supports the Admitting team needs when area admission requirements are completed and/or indicated by workdriver.
  4. Supports other Admission area needs and collaborates with other departments or other HM hospitals as indicated by workdriver.

 

This position description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. The Houston Methodist Hospital reserves the right to revise or change job duties and responsibilities as the need arises.

 

EDUCATION REQUIREMENTS

High School graduate or GED

 

EXPERIENCE REQUIREMENTS

1 year of registration experience in a hospital environment preferred.

CERTIFICATES, LICENSES AND REGISTRATIONS REQUIRED

None

                                                                                                                                                                                   

SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

  • Computer skills required
  • HBOC-McKesson Healthquest (HIS) experience preferred
  • Microsoft Outlook experience
  • Ability to manage multiple tasks at one time
  • Ability to manage a fast-paced environment 
  • Proficient in English, written and verbal

PHYSICAL REQUIREMENTS

Physical requirements include patient assistance (wheelchair, ambulatory, and stretcher) exposure to hazardous chemicals and blood borne pathogens, airborne pathogens.

Employee must be able to push, pull and lift items greater than 25 pounds.

See Activity Checklist

 

WORKING ENVIRONMENT

Includes office, patient care units, patient beside registration and procedure areas.

Standard Dress Uniform for those employees who have public contact with customers

Ability to flex hours and work day/assignments to meet the needs related to unanticipated patient volumes.


Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of  race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.

VEVRAA Federal Contractor – priority referral Protected Veterans requested.



Company Profile

Houston Methodist Baytown Hospital, located 35 miles southeast of Houston, is the area's only full-service hospital offering specialized medical care for patients at every stage in life. This 392 licensed bed hospital with 18 operating rooms, and over 1,400 employees, brings Medical Center excellence and quality care close to East Harris and surrounding counties.

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