Follow Us On LinkedIn (Link opens in a new window)
Admitting Representative II - PRN Days (32hrs/week)
Job Ref # 7879
Houston Methodist Hospital
6565 Fannin St
Houston, TX 77030

Category: Support Services

Job Type: PRN

Work Shift: DAY & AS Needed

Posted Date: April 23, 2021

This is a PRN (non-benefits eligible) position. 
The Admitting Rep II is responsible for complex patient access activities that facilitate efficient operations, expeditious reimbursement and optimal customer satisfaction. In addition, the Admitting Rep II is responsible for capture of accurate demographics and insurance information. It is also the responsibility of the Admitting Rep II to adhere to all departmental, hospital, government and/or any other healthcare licensing agency requirements related to EMTALA and HIPAA. The incumbent will employ effective communication skills; demonstrate ICARE values in every interaction. Competency requirements for computer entry, as well as, insurance procedures will be maintained. The Admitting Rep II also performs cashiering functions, and promotes the Point of Service collections for the organization which may include collecting prior balances, co-pays, deductibles and co-insurance amounts.




  1. Provides significant input for and assistance with the implementation of team-oriented process improvement initiatives according to assigned protocol.
  2. Contributes to the departmental and hospital patient satisfaction and proactively seeks opportunities to improve processes and variables that impact patient satisfaction.
  3. Models communication skills and professional demeanor in all interactions with customers and co-workers. Communicates openly in a non-judgmental manner and in a professional demeanor, during all interactions with customers and co-workers.
  4. Proactively seeks solutions to address patient issues and concerns; demonstrates skill in defusing tensions and resolving minor disputes with patients or co-workers.
  5. Observes area for tasks needing attention or assistance that may be needed during slow periods and initiates efforts among team members to respond appropriately. Offers assistance without being prompted and takes the initiative to perform other tasks when the area slows down.


  1. Resolves complex patient issues, including any necessary follow-up to ensure complete resolution. Takes necessary measures to ensure that errors or misunderstandings are not repeated.
  2. Interprets and effectively communicates compliance requirements, and insurance guidelines, stipulations, and payment processes, as well as necessary forms and signatures.
  3. Consistently protects health information remains private and confidential, according to established HIPAA guidelines.


  1. Performs complex patient access transactions and documentation, ensuring accuracy and appropriateness of transactions.
  2. Conducts complex registration activity to facilitate efficient patient access, and collaborates with servicing departments and/or clinical professionals to ensure an optimal patient experience.
  3. Stays abreast of the most current distributed information regarding third party requirements, and apprises Management when changes or trends significant to reimbursement and patient satisfaction are found in the course of performing daily functions.
  4. Thoroughly understands processes and options and responds appropriately to questions about financial concerns.
  5. Performs accurate and complete registrations, ensuring all necessary components are included and all concerns are addressed before releasing the patient to the servicing area.
  6. Follows all safety rules while on the job. Reports accidents promptly and corrects minor safety hazards. Complies with applicable laws, regulation, guidelines and standards regarding safety and infection control issues.


  1. Coordinates and consolidates payer-specific patient access and reimbursement data.
  2. Ensures that services trends and compliance issues that surface are brought to the attention of Management in a timely manner. Ensures that ordered services meet established medical necessity criteria by performing the PCA (Pathways Compliance Advisor) or any other medical necessity check review, if and when warranted.
  3. Proficiently calculates and skillfully collects payments, fully utilizing all resources and tools at the most effective level. Communicates deficiencies in tools and resources to Management in a timely manner. Collects payments based on pre-determined information provided by the insurance verification team. Absent this information, proactively performs insurance eligibility and verification to ensure reimbursement for services. If applicable, extends payment plans, after the minimum required payment has been received.
  4. Accurately posts and receipts patient payments. Balances cash drawer on a daily basis; follows the department policy related to cash drawers and cash receipting.


  1. Attends and actively participates in department meetings, in-services and team-building exercises. Initiates and drives team-oriented process improvement actions for the purpose of better serving the needs of the organization and the patients.
  2. Participates in departmental and hospital performance improvement plans.
  3. Supports the Admitting team needs when area admission requirements are completed and/or indicated by workdriver.
  4. Supports other Admission area needs and collaborates with other facility departments or other HM hospitals as indicated by workdriver.

This position description is not intended to be all inclusive, and the employee will also perform other reasonably related business duties as assigned by the immediate supervisor and other management as required. The Houston Methodist Hospital reserves the right to revise or change job duties and responsibilities as the need arises.


High School graduate or GED
College hours preferred
2 years' registration, or related, experience in a hospital environment.

    • Computer skills required
    • HBOC-McKesson Healthquest (HIS) experience preferred
    • Microsoft Outlook experience
    • Ability to manage multiple tasks at one time
    • Ability to manage in a fast-paced environment
    • Proficient in English, written and verbal

Company Profile:

Based in the Texas Medical Center, Houston Methodist Hospital is delivering on a mission started in 1919, which continues today – bringing quality, integrity, compassion and innovation into everything we do. As the flagship hospital of Houston Methodist, Houston Methodist Hospital is a nationally recognized medical center with a history of health care innovation. Houston Methodist Hospital was awarded Magnet recognition for nursing excellence for a fourth consecutive time by the ANCC. In addition, Houston Methodist Hospital was recently named by U.S. News & World Report as one of the country’s top 20 hospitals and was also ranked the No. 1 hospital in Texas for the fifth consecutive year.

Check Out - The Daily Dose News from the Houston Methodist Community (opens in a new window)
Houston Methodist Named Best Employer
Houston Methodist is excited to announce that Forbes and Statista have again named us a Top Employer in Texas. This is their third annual list highlighting noteworthy employers based on surveys from 80,000 Americans working for businesses with at least 500 employees. We at Houston Methodist are honored being featured …
Houston Methodist Hospital Named a ‘World’s Best Smart Hospital’
Houston Methodist is proud to announce that Houston Methodist Hospital is named a ‘World’s Best Smart Hospital 2021’. Newsweek and Statista partnered to develop a list of hospitals deemed best for integrating new technologies and data-driven opportunities as part of their delivery of health care. At Houston Methodist, we strive …
Houston Methodist Named No.1 Hospital in Texas
U.S. News & World Report has released its 2021-22 Best Hospitals list. Houston Methodist is excited to announce we’ve been ranked the No.1 Hospital in Texas for the 16th year in a row, and No.16 in the nation. We attribute this honor to the hard work of our dedicated staff, …