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Case Management Representative - PRN Days
Job Ref # 16624
Houston Methodist Hospital
6565 Fannin St
Houston, TX 77030

Category: Administrative

Job Type: PRN

Posted Date: Oct. 11, 2021

At Houston Methodist, the Case Management (CM) Representative position provides technical, clerical assistance and data management support to the case management and social work department staff to facilitate efficient utilization of resources and discharge planning including referrals management, communication and collaboration with post-acute care providers, access to agencies and other community resources and transportation. This position may perform some secretary duties and performs a wide variety of administrative duties of a higher complexity in support of Case Management operations. In addition, the CM Rep position performs independent actions necessary to provide competent and professional assistance to meet the needs of social workers/case managers and patients. This position also coordinates, oversees, records and transmits information pertinent to the resource management of patients to next level of care providers.



PEOPLE - 25%

  1. Serves as a department resource for questions related to case management activities. Communicates in an active, positive and effective manner to all interprofessional health care team members and reports pertinent patient care and family data in a comprehensive and unbiased manner. Answers telephones, troubleshoots and directs call to appropriate individuals, listens and responds to others. (EF)
  2. Facilitates and arranges acquisition of post-acute care needs, as directed, confirming with social workers and case managers, based on physician orders, payor/reimbursement practices and regulations that may impact the patient's plan of care. (EF)
  3. Maintains continuous communication with referring care coordinators, nurses, CM/SW or other clinical team members to keep them informed of the status of their request. (EF)

  1. Assists patients/families with documentation for Medical/Provider/Financial Assistance applications and pre-admissions questionnaires and answers patient questions on the process. (EF)
  2. Distributes the Medicare Notice of Discharges to identified patients, including capturing patient and their legal representative's signatures, answering any questions regarding the appeal process. (EF)
  3. Provides necessary transfer/admission documentation as necessary. Reviews for accuracy and completion. (EF)
  4. Assists with clerical and clinical functions for patients, physicians and staff. Provides administrative support as needed, including scheduling follow-up appointments. (EF)
  5. Confers with care coordinators and social workers to prioritize placement requests. (EF)

  1. Participates in quality improvement initiatives and collects data for use in departmental performance improvement as directed. Maintains timelines for follow up and prioritization of department projects and tasks. (EF)

  1. Informs social worker/case manager of the patients' available benefits through insurance/managed care provider. Assists in providing Community resources/services to uninsured patients as requested Case Management Staff. (EF)
  2. Participates in reimbursement/certification and authorization-related activities as directed. Documents approvals and authorization numbers from payors. Logs communications and provides information to social workers and case managers, business office/patient access, etc. on insurance/managed care benefits. (EF)
  3. Supports and assists with concurrent insurance denials and appeals process, transmission of utilization reviews to insurance companies as necessary, and documentation of authorization, approvals and denials. (EF)
  4. Provides information to patients/families on insurance/managed care benefits and assesses need for further education by social worker/case manager. (EF)
  5. Self-motivated to independently manage time effectively and prioritize daily tasks. Provides input into the department resource utilization including capital and operational budget needs as appropriate. (EF)

  1. Maintains awareness of payor/reimbursement practices and regulations that may impact patient's plan of care and confers with care coordinators and social workers to prioritize placement requests. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.



  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
  • Associates degree preferred

  • Five (5) years of combined work experience in insurance verification, working with patient information, having patient contact and/or general health care coordination responsibilities within a healthcare environment
  • Previous experience in hospital setting and/or Case Management


  • None


  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations.
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security.
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles.
  • Some knowledge of community resources
  • Must be able to operate within a Microsoft Office environment. Proficiency in MS Outlook and MS Word/Excel, knowledge of Medical Terminology
  • Must have excellent telephone, oral and written communication skills, time management and prioritization skills
  • Must be able to learn new skills effectively
  • Ability to work independently while collaborating with other team members and exercise sound judgment in interactions with physicians, payors, and patients and their families


Work AttireYes/No
Uniform No
Business professionalYes
Other (dept approved) No

On-Call* No (for Non-Exempt or Exempt jobs)
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above. 
May require travel within Yes 
Houston Metropolitan area 
May require travel outside No  
of Houston Metropolitan area 
**Travel specifications may vary by department.  
Please note any other special considerations to this job: _______________________ 

Company Profile:

Since its founding in 1919, Houston Methodist Hospital has earned worldwide recognition. Houston Methodist Hospital is affiliated with the Weill Medical College of Cornell University and New York-Presbyterian Hospital, one of the nation's leading centers for medical education and research. In 2020, U.S. News & World Report named Houston Methodist Hospital to its top ranked Honor Roll for the fourth time and second consecutive year. 2020 also marked the ninth year in a row Houston Methodist Hospital has been named the No. 1 hospital in Texas. Houston Methodist Hospital directs millions of research dollars into patient care and offers the latest innovations in medical, surgical and diagnostic techniques. With 952 operating beds, 85 operating rooms and over 8,000 employees, Houston Methodist offers complete care for patients from around the world.

The same high-quality care for which Houston Methodist is known is available at several Emergency Care Centers in Houston and the surrounding areas. These Emergency Care Centers house exam rooms, full digital radiography suite, low radiation dose 16-slice CT scan, ultrasound and a full on-site stat chemistry lab.

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