Work Shift: DAY
Work Week: M - F
Under the direction of the Department Administrator this position is responsible for the management of the department’s financials. This position will primarily focus on all aspects of post-award grant management for federal and non-federal grants, subcontracts, industry contracts, foundation and internal funding. This position will also be involved in pre-award grant administration for the faculty and department as needed.
DUTIES AND RESPONSIBILITIES
Post-award grant management:
Develops and manages the preparation of the annual budget for the department.
Prepares and interprets monthly financial reports and variance analysis reports on department operations for chairman and administrator, utilizing information from department files and hospital account system.
Works closely with faculty members in developing and managing their financials and provides related budgetary and financial reports.
Reviews monthly expenditures across all departmental projects to ensure accuracy of charges, and provides monthly reconciliation reports.
Develops and maintains procedures for financial analysis and reconciliation process.
Works closely with lab managers and individual lab contacts on managing budget and expenditures as well as account reconciliation process and procedures.
Interacts with all levels of personnel within the department, other institutional departments, as well as outside companies to resolve problems/errors or questions regarding basic accounting reconciliation items.
Reviews revenue and expense projections and budget revisions for all departmental projects.
Oversees the departmental service cores and works closely with core directors to assess operational and financial status.
Verifies all faculty, staff and research personnel are charged to correct funding sources utilizing time and effort reporting system.
Manages salary allocation for department personnel and cost transfer requests.
Provides input and action plan for financial issues that may arise.
Prepares grant and contract budget proposals, or participates in their preparations as needed.
Reviews award documents for special terms and conditions, subcontract and reporting requirements.
Assists with the preparation of subcontract agreements in accordance with granting agency guidelines.
Performs audit review of grant payment status.
Assists faculty to process their research grant progress and financial reports due to sponsors.
Initiates and works with the Grants and Contracts Office to close out projects.
Collaborates with the Grants and Contracts Office to proactively keep faculty and department apprised of changes in policies and regulations of federal and non-federal grantor agencies.
Develop and monitor departmental grant funding activity for both fiscal performance and compliance with applicable policies.
Assists with any departmental needs as required, to include special projects, financial and research reports.
Oversees organization and maintenance of departmental files relating to fiscal, budgetary and grants.
Receives ongoing training on hospital financial systems and reporting.
Represents department in a professional and appropriate manner within institution, as well as externally.
Pre-award grant management:
Provides guidance to investigators for proposal development and submission by interpreting granting agency and Methodist guidelines.
Works with investigators to develop grant submissions for new, continuing and competing applications to include grant proposal preparation, study budget forecasting, completion of required forms, as well as other administrative aspects of the proposal process.
Reviews and approves grant and contract proposals to assure compliance with granting agency requirements and Methodist policy.
Assists with reviewing and editing grant applications.
BBA, BS or BA with a major in Accounting, or related degree is required.
Three to five years financial analysis experience preferably in health care and/or grants and contract accounting.
SPECIAL KNOWLEDGE, SKILLS AND ABILITIES REQUIRED
Strong analytical and interpersonal skills.
Ability to work under pressure and balance many competing priorities.
Proficient in spreadsheet, word-processing, and presentation software.
Demonstrates effective communication skills.
Maintains a positive and supportive attitude and demeanor.
Professional handling of exposure to confidential/sensitive information.
The working environment is varied to include general office, with normal amount of lifting, carrying and walking.
Demonstrates the ability to use computer technology to review and analyze data, plan and communicate.
Houston Methodist is an Equal Opportunity Employer.
Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law.
VEVRAA Federal Contractor – priority referral Protected Veterans requested.
Houston Methodist Research Institute was formed in 2004 to rapidly and efficiently translate discoveries made in the laboratory and the clinic into new diagnostics, therapies and treatments. The research institute was created to provide the infrastructure and support for these endeavors, and to house the technology and resources needed to make innovative breakthroughs in important areas of human disease. A 540,000 square foot building dedicated to research, the research institute houses over 1,500 staff and trainees, 277 principal investigators and has more than 840 ongoing clinical trials.
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