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Licensing Assistant
Job Ref # 16873
Houston Methodist Academic Institute
6670 Bertner Ave
Houston, TX 77030

Category: Academic Institute

Job Type: Full-Time

Posted Date: Oct. 14, 2021


At Houston Methodist, the Licensing Assistant position is responsible for providing administrative, documentation, logistical and data entry support as well as research, export control compliance, budgeting, license obligation monitoring, negotiating and communication support. Assists with performing scientific background and patent literature searches. Utilizes specialized knowledge in the life sciences to perform the essential functions of this position.



Job responsibilities labeled EF capture those duties that are essential functions of the job.

PEOPLE - 25%

  1. Establish and maintain robust working relationships with key stakeholders including faculty and scientists.
  2. Communicates on behalf of department and department leadership with scientists, clinicians, department administrators, researchers, legal services and licensee company representatives to ensure the smooth transfer of information to relevant stakholders in order to facilitate department operations. (EF)
  3. Creates, reviews and negotiates agreements which may include License, Inter-institutional, Material Transfer and Non-Disclosure Agreements with third parties in conjunction with department management and Legal Services. (EF)


  1. Assists department leadership in the creation of presentation materials and reports for a variety of audiences as needed. (EF)
  2. Assists in performing scientific background and literature searches. (EF)


  1. Enters invention disclosure and agreement information into database. Performs simple invention reporting to funding agencies. (EF)
  2. Monitors Material Transfer Agreement (MTA) inbox.


  1. Tracks due dates on reports due from licensees and assists department management in corresponding with licensees to obtain reports and revenues due. (EF)
  2. Assists with the preparation of marketing and promotional materials for business and scientific audiences and identification of marketing targets. (EF)


  1. Seeks out opportunities to identify self-development needs and takes appropriate actions including the acquisition and maintainance of current intellectual property and technology transfer developments, industry trends and best practices. (EF)
  2. Assists, as necessary, in the engagement of industry partners about potential licensing agreements by fostering, developing and growing strategic partnershiips and collaborations.
  3. Interacts with industry on a regular basis to expand HMH networks, keep abreast of market/technology trends and associated business opportunities that are relevant for HMH in order to achieve strategic, mid and long rang research and business goals. (EF)

This job description is not intended to be all inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.



o Bachelor’s degree in a life science

o Masters or Doctoral Degree (PhD) preferred


o Six months experience in a technology transfer office working with intellectual property or legal agreements


o Not Applicable



o Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

o Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

o Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

o Knowledge of intellectual property databases

o Ability to understand complex scientific concepts and translate them into business terms

o Ability to manage multiple projects simultaneously

o Excellent customer service and communication skills

o Strong attention to detail and critical thinking skills

o Comptent in Microsoft Office software programs including Word, Excel, PowerPoint





Work Attire Yes/No

Uniform No

Scrubs No

Business professional Yes

Other (dept approved) No


On-Call* Yes, as required by entity/department for operational need


*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Event, etc) regardless of selection above.



May require travel within Yes

Houston Metropolitan area


May require travel outside Yes

of Houston Metropolitan area


**Travel specifications may vary by department.


Please note any other special considerations to this job: __________________________

Company Profile:

A cornerstone of Houston Methodist's strategic vision as a source for leading care, Houston Methodist Academic Institute conducts ground breaking translational and clinical research to provide the best care to patients in our community and around the world. At Houston Methodist, fostering innovations with the potential for clinical application is at the very heart of what we do. Our interdisciplinary teams of clinicians and researchers are committed to streamlining the process of translating discoveries into treatments and cures for our patients.

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