Receiving/Distribution Clerk - Full Time - Days

PEOPLE ESSENTIAL FUNCTIONS

• Provides instruction to drivers or approved visitors entering the facility in proper protocol for conducting inbound/outbound freight transactions.

• Works collaboratively with the Lead Supply Chain Tech to identify which orders should be prioritized, based on service level by carrier or other relative means for defining practical time for completion.

• Promotes a positive work environment and contributes to a team-focused work unit that actively helps one another achieve department goals.

SERVICE ESSENTIAL FUNCTIONS

• Works with industry drivers to assist with unloading freight, sorting product accordingly and in preparation of the defined receipt processes.

• Delivers orders in a timely manner to designated storage areas and departments within facility and adjacent Medical Office Building(s), clinic(s), etc. as required and directed per Purchase Order.

• Stages all inbound orders in defined areas for delivery to designated storage areas, departments or for transfer to external sites i.e.; clinical care centers or corporate building locations. Provides notification to Lead Supply Chain Tech or Customer Service Representative to allow for expedited confirmations to departments that have requested notification of orders upon arrival to the dock and/or distributes, as appropriate.

• Ensures all outbound items are properly packaged, labled for delivery with the applicable documentation method, which defines the parameters of each shipment is completed prior to pickup.

QUALITY/SAFETY ESSENTIAL FUNCTIONS

• Verifies that all inbound freight addresses are confirmed before acceptance, a signature is provided and notations are made for any recognized deficiencies related to quantity, condition or possible damage on Bill of Lading or electronic collection device, prior to driver's departure.

• Ensures accurate distribution of product and/or materials to designated department. Verifies all Purchase Order receipts are complete, prior to entering data into the MMIS and reports any identified discrepancies to the vendor or buyer for immediate resolution.

• Accurrately identifies, processes and labels all shipments via the UPS Track Pad Solution and ensures all packages are documented within the database for tracking ability and future reference. Reports any issues with Lead Supply Chain Tech, relative to device failures, damage or software application problems as needed.

• Maintains a high level of awareness for staff/visitors in the dock area and uses caution while navigating the work floor and/or while delivering product to assigned locations.

FINANCE ESSENTIAL FUNCTIONS

• Reviews all receipts for accuracy and completeness prior to saving, so that it results in a three-way match with both Purchase Order and Invoice and allow for timely remittance to vendors. Provides documentation for each order and with consideration toward priority, obtaining a receipt acknowledgement/proof of delivery signature.

• Participates in all scheduled physical inventory events and selected cycle counts to maintain inventory levels within an acceptable standard to ensure product availability to our patients.

• Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize department daily tasks, maximizes interactions with drivers and delivery personnel to allow for continual flow of dock traffic, minimizing incidental overtime.

GROWTH/INNOVATION ESSENTIAL FUNCTIONS

• Generates and communicates new ideas and suggestions that improve quality or services.Participates in special projects and department initiatives and seeks opportunities to expand learning with a focus on continual development. Completes and updates the individual development plan (IDP) on an on-going basis.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.

EDUCATION

• High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)

WORK EXPERIENCE

• Three years experience working in a high volume, material handling/receiving or distribution environment. Prior experience in a healthcare, receiving/distribution or related industry preferred.