Houston Methodist Hospital has once again earned national recognition, ranking No. 1 in Texas for the 15th consecutive year and earning a place on the U.S. News & World Report Best Hospitals Honor Roll for the 10th time. The hospital was nationally ranked in 10 specialties and recognized as high …
Senior HR Representative- Onboarding (Medical Center)
Location:
Corporate
7550 Greenbriar Drive, Houston TX, 77030
7550 Greenbriar Drive, Houston TX, 77030
- Job Ref:
- JR-14390
- Job Shift:
- Day
- Job Type:
- Full Time
At Houston Methodist, the Senior Human Resources (HR) Representative position is responsible for performing moderately complex HR activities within the scope of their department, related to onboarding applicants and non-employees, employee records, HR information and data systems, monitoring and reporting, requiring accuracy and compliance with HM policies and regulatory agencies. This position uses problem-solving, troubleshooting skills and as appropriate, performs the final review and audit of all required documentation for the clearance of new hires and non-employees, employee and others' status changes throughout the year, and annual requirements. The Sr HR Representative position answers applicant and client questions for the primary scope of their responsibilities for the department. This position coordinates assigned tasks/project(s) such as employee events and provides assistance to members of the department. The Sr HR Representative will also conduct and integrate information in preparation for and/or completion of New Employee Orientation.
EDUCATION
EXPERIENCE
FLSA STATUS
Non-exempt
QUALIFICATIONS
EDUCATION
EXPERIENCE
SKILLS AND ABILITIES
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
SERVICE ESSENTIAL FUNCTIONS
QUALITY/SAFETY ESSENTIAL FUNCTIONS
FINANCE ESSENTIAL FUNCTIONS
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
SUPPLEMENTAL REQUIREMENTS
QUALIFICATIONSNon-exempt
QUALIFICATIONS
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
EXPERIENCE
- Two years experience in a customer service environment of moderate complexity
- One year HR-related duties or some combination of benefits, employee records, HR and other systems data input, report generation, and/or payroll in a fast-paced work environment
SKILLS AND ABILITIES
- Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
- Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
- Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
- Demonstrates a high level of maturity with demonstrated self-confidence and ability to make decisions
- Possesses relationship building skills and ability to develop partnerships with recruitment teams and management
- Conducts self in a professional manner at all times
- Ability to work with peers in a team situation
- Professional handling of exposure to confidential/sensitive information
- Must demonstrate keen attention to detail and accuracy
- Intermediate computer skills in Microsoft Office software products and HRIS
- Knowledge of FMLA, regulatory agencies, I-9 requirements
- Self-starter and work independently
- Well organized, able to effectively manage multiple priorities in environment of substantial interruptions
- Must be flexible and adapt to change without reservation
ESSENTIAL FUNCTIONS
PEOPLE ESSENTIAL FUNCTIONS
- Develops ongoing relationships and interactions with internal stakeholders and applicants; utilizes an in-depth understanding of client need to manage expectations; responds quickly to applicant and client needs and concerns. May conduct training to HR Representatives. Communicates rehire requirements for background, drug screen, learning modules, employment authorizations, etc., within the scope of the department.
- Plans & coordinates employee events e.g. (I CARE awards, service awards, gift distribution, job fairs, payroll fair etc.); coordinates and/or supports new employee orientation. Contributes to employee engagement activities through committee participation.
- Initiates contributions towards improvement of department scores for employee engagement, i.e. peer-to-peer accountability.
SERVICE ESSENTIAL FUNCTIONS
- Performs onboarding activities within the scope of responsibilities of the department, which includes some or all of the following: processing new hires and transfers, ensuring electronic and paper-required documents associated with applicant pre-hire are complete, and in compliance with policies and various regulatory agencies. May serve point of contact for employee records/file management system workflow and resolve accordingly.
- Processes terminated personnel files and new hire-required documents associated with employee/non-employee status changes, annual evaluations and competencies, to ensure completion and in compliance with policies and various regulatory agencies.
- Assists with other moderately complex HR activities which may include preparation of visuals and handouts, credentials monitoring, managing requisitions, processes invoices, purchase orders, and manages corporate purchasing card within the responsibilities, budget and timeline assigned by management and other as needed. Maintains the Position Control process when in the scope of the department, working with managers and HR staff to ensure accuracy, as directed. Prepares reports when needed.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
- Ensures the accuracy and compliance of data within HR and other systems used by the department. Reviews data entered by others, enters data, verifies required supporting documents are in receipt by HR.
- Prioritizes work and independently resolves higher level issues on a regular basis.
- Participates in regulatory and compliance activities that impact the Human Resources department. Responds to requests for employee file documents which may include subpoenas.
- Serves as a subject matter expert (SME) and quality control monitor for processes owned by the department, as assigned.
FINANCE ESSENTIAL FUNCTIONS
- Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
- Uses resources efficiently; does not waste supplies. Inventories and orders office supplies following as appropriate. Assists with routine equipment troubleshooting such as paper jams, ink cartridge replacement, etc.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
- Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments. Adapts quickly to changes in systems, process, or policy; changes focus of workload based on highest priority needs.
- Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the My Development Plan on an on-going basis. Ensures own career discussions occur with appropriate management.
SUPPLEMENTAL REQUIREMENTS
- WORK ATTIRE
- Uniform: No
- Scrubs: No
- Business professional: Yes
- Other (department approved): No
- On Call* No
- May require travel within the Houston Metropolitan area Yes
- May require travel outside Houston Metropolitan area No
ON-CALL*
*Note that employees may be required to be on-call during emergencies (ie. Disaster, Severe Weather Events, etc) regardless of selection below.
TRAVEL**
**Travel specifications may vary by department**
EDUCATION
- High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)
EXPERIENCE
- Two years experience in a customer service environment of moderate complexity
- One year HR-related duties or some combination of benefits, employee records, HR and other systems data input, report generation, and/or payroll in a fast-paced work environment
Company Profile:
Houston Methodist is one of the nation’s leading health systems and academic medical centers. The health system consists of eight hospitals: Houston Methodist Hospital, its flagship academic hospital in the Texas Medical Center, seven community hospitals and one long-term acute care hospital throughout the Greater Houston metropolitan area. Houston Methodist also includes a research institute; a comprehensive residency program; international patient services; freestanding comprehensive care clinics, emergency care and imaging centers; and outpatient facilities. Come lead with us!
Houston Methodist is an Equal Opportunity Employer.
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