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Academic Coordinator - Part Time - Cancer Administration

Location: Houston Methodist Academic Institute
6670 Bertner Ave
Houston, TX 77030
Job Ref:
Talent Area:
Job Shift:
1st - Day
Job Type:
Posted Date:
Feb. 28, 2024

As the Houston Methodist Neal Cancer Center’s Academic Coordinator, you will spearhead the seamless execution of internal scientific meetings, managing scheduling, venue arrangements, and speaker invitations. Incumbent within this role, you will oversee the capital equipment ordering process, ensuring the HMNCC is equipped with essential resources for research. Additionally, you will serve as the primary contact on a HMNCC research floor, providing crucial support for ad-hoc administrative tasks and maintaining inventory levels by overseeing restocking efforts in the administrative space.



  • Assists with the coordination of activities for International patients at Houston Methodist under little supervision which may include assistance with hotels, ground transportation, and medical appointments within and outside immediate physician practice.
  • Contacts speakers and presenters, identified by physician, to solicit participation in monthly continuing education sessions throughout the year. Plans and books speakers for professional meetings, assisting with travel arrangements.
  • Provides contributions towards improvement of department scores for employee engagement, i.e. peer-to-peer accountability.


  • Coordinates Grand Rounds for department which may include travel arrangements, processes reimbursements and honorariums, establishing dates, finding conference rooms, handouts, catering, communications to speakers and participants, posters, developing itinerary with Physician and speakers.
  • Designs Power Point presentations with data manipulation. Develops charts to represent advanced technical data. Prepares, with management review and approval, computer-generated slides and/or hand-outs, presentation materials and posters per Houston Methodist standards.
  • Prepares and researches grant applications, manuscripts, and proposals while using appropriate software. Gathers research data from individuals participating in the grant proposals and conducts literature searches relating to the grant submission. Manages timelines for submitting the grant proposals and ensures proposals are submitted on time.


  • Performs basic data monitoring/maintenance for the department with minimal supervision. Maintains a file or database system for routine reports and relevant data sources.
  • Ensures quality and timely execution of deliverables. Coordinates multiple deadlines including but not limited to reports and presentations. Utilizes technology resources to conduct research for assigned tasks. Participates in performance improvement activities to support department/entity goals.


  • Identifies funding sources and obtains funding for sessions. May have budget responsibility for reconciling the budget and developing reports related to the Grand Rounds.
  • Uses resources efficiently; does not waste supplies. Self-motivated to independently manage time effectively and prioritize daily tasks, minimizing incidental overtime. Utilizes time efficiently and helps other team members.
  • Contributes towards meeting department financial targets through optimizing efficiency and other areas according to department specifications.


  • Offers innovative solutions through participation in performance improvement projects and activities. Follows up on action items to ensure completion of assignments.
  • Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the My Development plan on an on-going basis. Ensures own career discussions occur with appropriate management.

This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.



  • High School diploma or equivalent education (examples include: GED, verification of homeschool equivalency, partial or full completion of post-secondary education, etc.)


  • Three years experience in an academic setting


  • N/A


  • Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
  • Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
  • Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
  • Competent knowledge of all Microsoft Applications, including; word processing, spreadsheet, and graphics software
  • Ability to function independently and work well as cross-functional and interprofessional teams
  • Well-developed organizational skills
  • Attention to detail with a high priority for timely and accurate information
  • Knowledgeable about the format for grant submission required by each funding source, i.e. NIH, private foundations
  • Competent knowledge on proper Manuscript formatting, e.g. footnotes, referencing, page numbering, margins, line spacing, headings and proper insertion of technical charts and graphs



  • Uniform No
  • Scrubs No
  • Business professional Yes
  • Other (department approved) No

*Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.

  • On Call* No

**Travel specifications may vary by department**

  • May require travel within the Houston Metropolitan area Yes
  • May require travel outside Houston Metropolitan area Yes

Company Profile:

Houston Methodist Academic Institute oversees the Education Institute and Research Institute, including 772 faculty and 56,250 learners. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care.

Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports more than 1,000 trainees in residence for medical, nursing, allied health and research education programs.

Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports more than 1,387 clinical research protocols and $70.3 million in extramurally funded translational research programs.

Equal Employment Opportunity

Houston Methodist is an Equal Opportunity Employer.

Equal employment opportunity is a sound and just concept to which Houston Methodist is firmly bound. Houston Methodist will not engage in discrimination against or harassment of any person employed or seeking employment with Houston Methodist on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, status as a protected veteran or other characteristics protected by law. VEVRAA Federal Contractor – priority referral Protected Veterans requested.

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